Archive for January, 2015

Baby on board

Posted on January 28th, 2015

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Upon setting out on your wedding planning journey consider the three styles of guest you want to be present on your big day.

1. Those who have no choice but to set foot and attend your wedding venue with offspring in toe.

2. Those who are eagerly anticipating attending the “Wedding of the Year” (Yours) and leaving their little ones at home with the Grandparents.

3. Those who haven’t yet entered the fabulous world of Parenthood.

Whilst I believe that communication is key – the venue in which you dreamed of marrying your best friend ‘should’ be the key deciding factor in where you ultimately decide to host your wedding day. Guests are secondary.

Remember one thing. That you can’t please everyone, but you can certainly try your best.

Once your venue is decided it’s time to consider the hurdles you may have eloquently created (for some) for no other reason than it’s your day.

Understandably communicating to your guests that you don’t wish to have children at your wedding is a sensitive topic. It can open up a football field of opinions. Be prepared… If  you and your husband have formed a united front and agree that there be no little people at your wedding, we have put together some considerations that will help you trouble-shoot any stand offs, ill-feelings or awkward discussions with loved ones.

Truth be known that not everyone has the luxury of leaving their children with their family. Whether it’s an hour or more to travel to your wedding destination expect that there will be a handful of guests requesting permission to attend with child.

The invitation is a fabulous arena in which to communicate a) your decision to not have children at your wedding and b) the plethora of alternatives you’ve uncovered for your and their benefit.

Some people do not already know that there are a host of Professional Nanny Agencies who can literally rescue a couple from said headaches when it comes to telling guests theirs will be a child-free soiree.

Enlisting the help of a Nanny Agency (on or off-site) from the conclusion of your Ceremony until the end of the night ensures your guests can spend quality time with you on your wedding day. A lot of venues have facilities on site that can be converted to a kids zone. Your Nanny Agency should and will come equipped with games, toys, food (in some cases) and oodles of energy to ensure your child is left amused at all times. Do your homework and make sure you uncover a professional and experienced nanny service.

Provide the name and number of the Nanny Agency on your invitations and leave it up to the parents to reach out and provide their child and his or her requirements. Contact numbers, names, age, sleep + feeding patterns, allergies, likes, dislikes etc… This kind of paperwork you don’t need to be involved in so don’t even try!

If there is a unique case and one or two of your guests just cannot bare to leave their newborn alone for more than one second despite the fact that you’ve expressed the nature of your day. It’s important to be mindful of where you place them on the table. Bare in mind there might be a few guests left scratching their heads wondering why Mr or Mrs XYZ’s child was allowed an extra seat at the table and not theirs.

In all honesty, these days people should understand that it is your day and hopefully they can respect your wishes whatever they may be. Not everyone wants kids running around on their wedding day – some do! Provide your guests with ample time to make prior arrangements that aren’t contrary to what the invite states. A Wedding does bring out the best and worst in some. Hopefully yours conjures up nothing but the best and armed with the above advice will make for nothing other than a seamlessly executed Wedding Day for all.





Posted on January 23rd, 2015


Some might say that the three biggest headaches when planning a wedding are…

  • The Guest List – Who to invite? 
  • RSVPs – Getting people to respond. 
  • The Seating Plan – placement of guests. 

Here we share some tips and tricks on how to remove said hiccups in the wedding planning journey.

The Guest List. 

This is a bit like the old “Chicken or the egg” situation.

To choose the venue then the guests OR to choose the guests then the venue. In my opinion I would opt for choosing the guests prior to the venue.

Presuming one has still yet to decide on a venue, your guest list will dictate strongly the type of wedding you set out on crafting.

  • 1-80 (Intimate in size, perfect for a smaller venue – consider out-of-town or abroad because you can!)
  • 80-180 (Medium in size, perfect for an already established venue or a marquee)
  • 180-300 (Large in size, perfect for an already established venue / ballroom or hotel style surround)

Between yourself and your partner (if you are indeed paying for your wedding day) start to consider those who have been in your life before you embarked on your path as a couple and still remain in your lives today; Those who have been in your life for a brief moment and most likely to stick around and of course who could forget the immediate family and or extended family members.

Now get tapping and write your guest list. Pie in the sky style – Use a spreadsheet!

Don’t be caught off guard if you realise the list is double or triple what you had expected. It almost always is! When “culling” your guest list consider this…

Approximately 20% of your guest won’t be able to make it due to the date, amount of time you provide them to organise themselves (if a destination wedding is decided) or they have prior commitments.

Strike off those immediate guests you think will / won’t be able to make it. It’s a guessing game which can be easily fixed by contacting those whom you really want at the wedding or sending out a ‘Save the Date’.

Now you need to start a spreadsheet – an A and B list then needs to be allocated. A being best case and B being worst.

One thing to decide between the two of you is if you want to allow “Little People” at your wedding? Make sure this is on your invitations and or the option to book a nearby nanny company is offered to those whom simply don’t have an alternative.

Armed with your list of best to worst case scenario it’s now time to book the date and  venue and get those invitations in the post. Start obtaining addresses via Facebook, phone or email. The sooner the better.

CAUTION – to those wanting an intimate affair but don’t want to cause any upset. Opt for an abroad or destination wedding. That way you will be 100% that those whom love and adore you will make the effort at any cost. In all honestly I think in this day and age people just get it. Weddings are expensive and by now almost all of your friends if not some would have walked your path and understand your position. The older we get the less those things seem to worry people and for those whom take offence, well…that’s an entirely different blog post my friend.


You heard it here. People don’t RSVP. Very rarely do they do it on time, as intended (via post or email even) and sometimes your guests won’t even jump to attention and communicate their dietary requests until the Chef has literally started his shift the morning of your wedding. Fact.

It’s a common occurrence. THIS my friend is why people are at a rapid pace chasing up their guests via Facebook in the weeks prior to their wedding in a desperate attempt to confirm numbers with their venue. Don’t worry – the venue really only needs two weeks notice however your pocket sadly requires more time than that in most instances.

Set an RSVP date 2-3 months out. This will give you time to chase (get ready!) and ensures you aren’t doing so right up until the week of.

The Seating Plan.

At White Rabbit Projects we believe in keeping it simple. By simple this extends from every part of your planning journey – from the guest list, the venue choice and the day itself. Simple is key (did you get us the first time?) – here are a few tips on how to erase any headaches when allocating where guests will be seated at your wedding.

A favoured option by many of our brides is ‘The Free Seating Plan’ – positioned at the entrance to your reception space have a beautiful ‘Welcome table’ with abundant flowers, wishing well and a list of guests names in alphabetical order and their allocated table. That way people know which table they are on and can select where on that table they be seated. This saves the world of hassle and debates on deciding who sits next to who.

Try to mix it up a little but considerate with whom you sit where – you want to create a room where people are comfortable and not stuck next to someone they despise. Hopefully that is not the case here. Remember it’s not a jail-sentence and aside from meal service and speeches (allow 45mins to serve, eat and clear of) guests will be spending the majority of your wedding standing, mingling, dancing or near the bar.

Hopefully that’s alleviated some if not all your wedding angst but remember at the end of the day it’s your day – want to minimise the headaches? It’s really as simple as involving as little people as possible in the guest list decision process. You can thank us for that one later.









How to choose your wedding day style

Posted on January 15th, 2015

Venue, Dress code and the Guest list plays a pivotal role and a starting point in which to commence deciding on your wedding day style.

Very often we meet with discerning brides and grooms who have no idea where to start with this common conundrum.

What we like to do at White Rabbit Projects is to ‘simplify’ the process and draw from these three deciding factors before we commence pinning feverishly away at our clients Pinterest board.

Whether you have decided on a Black tie, Cocktail or Casual affair the main emphasis here is that the Dress code fits snuggly with your venue and guest list.

The next phase is colour palette. Brides! Please consider your other half when making your selection and remember to introduce a balance of masculine and feminine. Whilst pink is beautiful and romantic an all-pink palette screams girly and can often lead you down the kind of garden path that can result in your day looking like a kids birthday party.

Fear not! There are clever ways in which to weave this popular colour scheme into your day. Here’s how.

Creams and off whites are the perfect starting point. From there you can inject ‘accents’ of blush pink throughout. Always consider including an opulent metal such as rose gold, silver or gold. It’s about balance and getting it just right.

Before deciding on your palette you need to be mindful of the room itself and the already existing floor, chairs, walls and table ware (cutlery, crockery and glassware). If your budget is tight and you don’t have room to hire in chairs, linens and specialty table ware then incorporate these basic room attributes and compliment it with your colour scheme.

So you start to see that once the above is signed, sealed and delivered from here onwards choosing all those beautiful details is now exponentially easier and you can weave your events theme throughout all the details i.e. Flowers, Cake, Stationary, Props, Furniture and beyond.

Here are some popular colour palettes we found that showcase this theory beautifully. If in doubt and feeling overwhelmed remember – keep it simple, elegant and above all effortless!

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